Service Coordinator
We are looking for a Service Coordinator to support the three heads of departments of the Faculty of Biological and Environmental Sciences on the Viikki Campus as of 1.3.2025 or by agreement.
As a Service Coordinator, you will work in the General Administration Services team on the Viikki Campus to support the heads of the departments of the Faculty of Biological and Environmental Sciences (Department of Organism and Evolutionary Biology, Department of Molecular and Integrative Biosciences and Department of Environmental Sciences) ensuring the smooth running of the daily operations. Your duties will include wide range of service tasks, such as:
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- Tasks related to the coordination of department workspaces (personnel office / desk assignments and other spaces)
- Supporting the onboarding and induction of new employees
- Scheduling and organizing seminars, meetings and events, facility reservations;
- Assisting with internal and stakeholder communication (in cooperation with the communications unit);
- Coordinating the activities and acting as secretary of the departments' steering groups and other department groups; (department´s annual clock, a-mail lists and Team groups)
- Managing department annual clocks and supporting digitalization, using email lists, booking calendars, Teams platforms, etc.
- Assisting department heads with routine requests from the department’s staff e.g. "commitment letters" of funding applications)
About you
We value experience or familiarity in managing tasks like those outlined above, as well as an relevant degree (e.g. BBA). You are self-motivated, flexible, cooperative, perceive things holistically, and have a genuine service attitude and a desire to develop and take on new challenges. You have good organizational and prioritization skills as well as interaction skills. You are motivated to develop our work community to avoid ‘last minute pressure’ situations whenever possible but are able to manage if one arises. To succeed in our international work community, you must be able to communicate fluently both orally and in writing, both in Finnish and English, and you also have a command of Swedish.
About us
We offer you a responsible and diverse role, as well as the opportunity to develop your professional skills in a dynamic environment. You will have the support of our skilled organization and other university resources as a service coordinator. We work flexibly in remote, hybrid, and on-site settings, but the nature of this position emphasizes on-site work. The salary for this position is €3,300–3,600 per month. Your local workstation is located on the Viikki campus. The position is permanent.
Interested?
Tell us about yourself and why you are the right person for this position. We look forward to receiving your application in our recruitment system by February 4, 2026, at the latest.
Want to know more?
For more information about the position, please contact Head of Administration Veli-Pekka Heiskanen (veli-pekka.heiskanen@helsinki.fi) tel. 02941 57580 and Development Manager Leo Pyymäki tel. 02941 57952 (leo.pyymaki@helsinki).
A diverse and equitable study and work culture is important to us. That is why we do our best to promote an inclusive university community. We encourage all qualified applicants from diverse backgrounds to apply for our positions.
Click this link to read about accessibility and inclusivity at our University.
Would you like to know more about the University of Helsinki as an employer and Faculty of Biological and Environmental Sciences Departments? Learn more: https://www.helsinki.fi/en/about-us/careers
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